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The vote was unanimous. Board members for Lycée Français de la Nouvelle Orléans on April 2 agreed in a public meeting to accept the resignation of founding principal and school leader Jill Otis.

But what the dozen or so onlookers gathered during that meeting probably didn’t know was that for days leading up to this decision, board members had been emailing one another — in violation of Louisiana’s public meetings law — to discuss how to force Otis from her post.

On March 27 and 28, emails obtained by The Lens show, the board discussed whether it would offer Otis severance in exchange for her quiet resignation.

“I appreciate the fact that you are trying to organize your thoughts prior to the meeting with Jill,” board member Jean Montes wrote early on March 28 in an email to six other board members, before going on to list four different ways the board could either demand Otis’ resignation or terminate her.

Within six and a half hours, a majority of the board agreed, one email response at a time, to present Otis with an attorney-crafted statement prior to their scheduled April 2 board meeting. The proposal offered Otis an emeritus title and “pay through the end of the official school year, June 30, 2012” in exchange for her immediate resignation.

“I am in support of this message,” Montes wrote.

“Ok,” board member Paige Saleun responded.

“I think the statement is fine,” board members Hemalatha Banagada and Thomas Klingler each wrote.

“Ok by me,” Allen Kelly said.

Now, auditors have cited the financially struggling school for paying Otis nearly $30,000 through mid-July without board approval or a written contract. That’s because the board never voted on the matter during a public meeting, records show.

When questioned by The Lens, current Lycée board president Jean Montes on Friday acknowledged his board had violated public meetings laws during the March email exchange, but suggested the board’s subsequent actions made the illegality inconsequential.

“We cured the violation on April 2, 2012, during an open meeting where the Board entered executive session to discuss this particular personnel issue,” Montes told The Lens by email, saying he consulted with the board’s attorneys at Adams and Reese law firm regarding the matter.

While public school boards do have the option of discussing certain matters in private, Louisiana’s open meetings law requires the public be made aware of these executive sessions and that the board excuse themselves during a publicly called meeting.

On top of that, the law prohibits public bodies from taking any action during the closed-door sessions, requiring boards reconvene before the public to do so.

“It is essential to the maintenance of a democratic society,” Louisiana open meetings law reads, “that public business be performed in an open and public manner and that the citizens be advised of and aware of the performance of public officials and the deliberations and decisions that go into the making of public policy.”

Lycée struggles with transparency

For months, Lycée’s board has been the subject of complaints involving lack of transparency. One group of parents went so far as to secure an attorney and detail a lengthy list of concerns about the board’s governance in a letter they sent to board members, school faculty and state officials.

In December, over the objections of news reporters, board members closed a meeting involving board members to anyone who was not part of the Lycée “family.” John White, the state’s school superintendent, soon after intervened on the school’s behalf, asking his staff and the Louisiana Association of Public Charter Schools to help Lycée find a strong leader.

Caroline Roemer Shirley, executive director for the charter schools association that is working with the school, regularly stresses the need for transparency among charter boards.

Despite that advice, Lycée officials as recently as last week still seemed to be struggling to comply with the demands of open government.

In January, The Lens raised questions about the circumstances of Otis’ resignation and requested any documents related to a severance package for her.

But attorney Jaimme Collins of Adams and Reese wrote back on Wednesday evening that “there are no documents related to a severance package for Jill Otis, because Jill Otis never received a severance package.”

That same night, the school issued a media release in which it announced it would not seek reimbursement for the $30,000 the school paid to Otis.

In the statement, Montes blamed Abrams, who was then president of the board, for the $30,000 payment to Otis. “According to Dr. Montes,” the media release said, “Abrams decided to accept her resignation effective on a date and in a role that was not clear instead of immediately or with a short defined transition period … Dr. Montes believes a different decision likely should have been made.”

The statement doesn’t even hint at the fact that, according to emails, Montes not only supported paying Otis a severance and giving her the option of staying on with an emerita title through the end of the school year, he suggested it.

“I think this document is too wordy,” Montes wrote on March 28. “It should present the following bullet points as options that we have discussed.”

The options, as Montes wrote them in his email:

1. Resign and leave now with a severance package
2. Resign and stay until the end of the year in a amicable and peaceful way
3. Resign with either option 1 and 2 with the title of principal emerita and Honorary board member
4. If she chooses not to part ways amicably she will be terminated as of the next board meeting.

Montes was not the only board member to refer to the board’s offer to pay Otis for leaving the school. In an email sent to six other board members earlier that same day, Saleun wrote that she wanted wording to “make me feel comfortable that she will leave knowing that she will be terminated [if] she does anything against the school and does not take the resignation/retirement package.”

‘We are a public entity’

Of the board members involved in the March emails, Montes, Banangada, Saleun and Catherine MacPhaille still serve on Lycée’s board. Thomas Klingler, Ken Charity and Andrew Abrams all resigned in the months that followed.

In a Jan. 30 message to Montes and other Lycée board members, Abrams attached the March emails and described them as just some of the “numerous email chains in which board members discussed and approved the terms of Otis’ resignation.”

Abrams sent the board members the old emails in response to Lycée’s media statement that he was the one who arranged to pay Otis following her resignation.

The Lens emailed each of the seven board members involved in the March email string, asking about the content and their involvement conducting board business by email.

Only Montes and former board members Abrams and Klingler responded.

“I did not know that the email exchange in question was in violation of state open meetings law,” Klingler wrote in an email to The Lens.

Klingler said that while the email string was representative of the board’s communication concerning Otis’ resignation, he believed the board was being guided by its attorney. Throughout the process, Klinger said — from Otis’ evaluation until her resignation — board members consulted with attorney Justin Schmidt, also of Adams and Reese.

“I believe that the fact that the board’s attorney participated in and facilitated these discussions gave the board confidence that what we were doing was within the law,” Klingler wrote.

Abrams, too, said board members felt confident they were acting in compliance with the law because “the board’s attorney participated in and facilitated these discussions.” Abrams noted that he was only copied on the March 27 and 28 emails and did not engage in any deliberations with the rest of the board.

Abrams also provided an additional email string from March 30, in which he addressed the rest of the board concerning his conversations about Otis’ pay following her resignation. Not only does Abrams copy Schmidt on the correspondance, but the attorney responds to Abrams and the rest of the board that, “This looks encouraging.”

Today, records show, Lycée has a contract to pay $290 per hour to Adams and Reese for legal services — services school officials said range from facilitating the school’s public records requests to representing board members in a lawsuit filed by a former teacher.

Documents say that rate may fluctuate from $185 to $500 per hour, depending on which of the Adams and Reese attorneys do the work.

Montes said that while the emails may have constituted a violation of the state’s public meetings laws, he doesn’t believe The Lens should publish them.

“The emails would have never been released to the public,” Montes wrote, “and on behalf of Lycée I am requesting that the Lens refrain from publishing the emails due to the potential impact on the former employee.”

Otis declined to talk with The Lens about the emails or the $30,000, but did say Monday that she planned to meet with her attorney.

The Lens is publishing the emails so that readers can draw their own conclusions about the intent of the board regarding Otis’ resignation.

About 76 percent of public school students in Orleans Parish attend charter schools, most of which are overseen by self-appointed boards. Though not elected, all of these boards operate as agents of public funds and are required to follow the law when it comes to holding open meetings and complying with public records laws.

Despite the issues Lycée is having in this regard, Montes said he recognizes his board’s duty to communicate with the public in a manner that upholds the law.

“We are a public entity,” he wrote in his Friday email to The Lens, “and should embrace transparency at all times so the community and taxpayers can be fully aware of how public funds are being managed.”

Editor’s note: This story has been updated to include responses from former Lycée board member Andrew Abrams, who responded to The Lens’s questions after the original story had been published. It also includes an additional email string from March 30 which Abrams provided in answer to questions.

Marta Jewson

Marta Jewson covers education in New Orleans for The Lens. She began her reporting career covering charter schools for The Lens and helped found the hyperlocal news site Mid-City Messenger. Jewson returned...